7 things to carry in your Project kit

Here are 7 things to keep on your person or nearby that will help you excel as a Project Manager.

1. White Board markers
A magic device that propels a conversation and creates a record acheter viagra en ligne.

2. Wristwatch
Place a wristwatch in front of you so you can keep your eye on the time so that the important items get covered and you end meetings on schedule.

Integration Professionals Project Kit
Integration Professionals Project Kit

3. 2 kinds of Pain reliever – ASA and Ibuprofin
Make a drawer in your desk available for your project team with necessities. Learned this one from a wedding planner. Could also include stain remover, candies, taxi chits.

4. Project contact list with email, phone, and mobile contacts
Missing a team member?, late for a meeting?, need urgent help from an executive? – always carry a printout of your contact list with email and phone info.

5. Project Issue / Risk log , Schedule, Change Log, and Budget Summary
Some people like to carry around a complete Project binder. I’ve boiled it down to a few key items that I update periodically – the purpose to have written notes to be able to give unplanned “hallway” updates if you bump into an important stakeholder.

6. Post-it notes and Black Sharpie markers
See number one above and add steroids. Get all meeting participants working on a plan, issue, or risk concurrently, if appropriate. Keep one idea per note. Print in large block letters. Post on wall and re-arrange to suit. Use a camera phone to snap the results.

7. Coffee-cards for instant recognition
Giving out $5 coffee cards just to recognize folks for attending a meeting smacks of desperation – but it is still appreciated.

What items should be added to the list? Add your ideas by replying below.

 

Stephen Wise

http://www.IntegrationProfessionals.com/

5 Secrets of Successfully Implementing Strategy

It is common to find a cultural divide between the strategy folks and the implementation folks inside an organization.

As comparison, Strategy thinking is intellectual. Strategy development is sophisticated and often done off-site by executives. A completed Strategy is polished and presented by the top executives. The Strategy is locked for the year.

And, Implementation thinking is practical. Plan development messy and done by managers. Planning assumes that all the tasks and dependencies can be identified and solved. The plan will change every day based on progress and issues that occur manlig-halsa.se.

Strategy Execution Success
Strategy-Execution-Success

How can the organization ensure the outcomes from the implementation meet the needs of the strategy?

  1. The Strategists include the implementers in the strategy development process.
  2. One of the strategists assumes accountability for the successful initiation, planning, execution, and closure of each of the plans as well as active involvement in selected risk mitigation and issue resolution.
  3. The implementers ensure that a business case is provided that links the forecast benefits and risks of the strategy to the forecast resources and constraints. Viability of the business case should be validated periodically during and after implementation.
  4. The implementers select appropriate tools and methodology to plan and execute the detailed tasks necessary to achieve the plan.
  5. The implementers ensure the accountable strategist is aware of progress and risks and engaged for collaboration and assistance on all unresolved issues.

Increased collaboration between Strategists and Implementers is low-hanging fruit for improving outcomes. Leaders among the strategists and leaders among the implementers who reach across to each other and increase their mutual overlap will see desired outcomes increase significantly.

www.IntegrationProfessionals.com

How confident are you with the project forecast?

As every project progresses through it’s lifecycle, the team’s forecast will evolve. The forecast value may move up or down, however, the accuracy of the forecast should always increase. The basis for increasing accuracy is that all estimates are forecasts with some level of uncertainty and as the project progresses the unknowns/uncertainty will decrease. This holds for forecasting any of duration, work effort, or cost.

There are two important concepts in the below figure:

 1)      We see the team’s forecast (solid middle line) moves up and down as time progresses; and,

 2)      the range in value between the High and Low Estimate decreases in steps at each phase.

A key action for the Project Manager is to communicate to all stakeholders that early estimates have higher uncertainty. As part of communication with management and finance stakeholders, I usually ask for a reserve to be added onto my estimates based on the higher uncertainty of estimates and potential negative impact of risks. This amount can be progressively reduced and “given back” as the project progresses over time.

Some types of projects inherently have high uncertainty during initiation and planning. For example, integration of custom software. When faced with projects involving high level of unknown, the Project Manger should use “Three-Point Estimating”. This technique will include the full range of possible values of the estimate and reduces bias that can lead to a highly optimistic or pessimistic estimate.

I usually create custom fields within Microsoft Project 2010 to capture and calculate the three point estimates. The approach is also called PERT. The formula is PERT Estimate = (Optimistic Estimate + 4 X Most Likely Estimate + Pessimistic Estimate) / 6.

 Other project teams that work on a high number of similar projects will develop good enterprise knowledge for making estimates. An example would be an energy and gas company that knows 2 resources can lay pipe at 20 metres per hour and the material cost is $150 dollars per foot. Estimates in these situations can be very accurate, from an early stage.

A Project Manager may have little control of the level of uncertainty or risk when handed a new assignment. However, appropriate application of the concepts above will lead to successfully managing and quantifying estimates of duration, effort, and cost.

 www.IntegrationProfessionals.com